Call for Nominations: GIC HIMSS 2018-2019 Board of Directors


 

GIC HIMSS 2018 - 2019 Board of Directors Election

Dear GIC HIMSS Members,

It's the time of year to elect a new Board of Directors! Please find the materials below supporting the 2018-2019 election process. We have many Board openings and strongly encourage your participation in a Chapter leadership role. Please note that the process to elect the Board of Directors will be different this year. In an effort to educate candidates on the different Board roles and ensure they have the proper skill set and time to fulfill the responsibilities of the Board position they have been nominated for, an Elections Committee has been formed that will review all candidate applications and interview the top 2 – 3 candidates for the Board position based on an objective scoring system. The goal of this process is to propose a slate of candidates for approval by the general membership. If you have any questions about this new process, please do not hesitate to contact Janet Guptill, GIC HIMSS President, at greaterillinois.president@himsschapter.org.

Election Schedule

Nominations OpenMay 1, 2018
Nominations CloseMay 25, 2018 (5:00 pm)
Candidate InterviewsMay 28-June 8, 2018
Voting OpensJune 11, 2018
Voting ClosesJune 18, 2018 (5:00 pm)
Election Results Published  June 19, 2018


 

 

 

 

 

*Positions not open for nomination and election this year

Officers:

  • President-Elect (3-year term with succession to President in Year 2 and Past-President in Year 3)
  • Treasurer* (2-year term)
  • Secretary (2-year term)

Director/ Committee Chair (2-Year Term):

  • Communications Director
  • Educational Programs Director
  • Membership Director (1-Year term, special election)
  • Sponsorship Director (2 open roles)
  • Advocacy/HIE Director*

Members at Large (1-Year Term)

  • Member-at-Large – Communications 
  • Member-at-Large – Generalist 
  • Member-at-Large – Educational Programs
  • Member-at-Large – Special Projects (previous experience on the Board of Directors required)
  • Member-at-Large – Sponsorship 
  • Member-at-Large – Student Liaison 
Eligibility
Members who are elected to the Board must be active, dues-paid members of National HIMSS and the Greater Illinois Chapter who have completed at least one (1) year of membership. Nominees for President-Elect must have held a position on the GIC HIMSS Board in at least one of the preceding three (3) years. Candidates for Student Liaison must be a student currently enrolled in an undergraduate or graduate degree program.  

Term of Office (Excluding Members at Large)
The tenure of elected Directors shall commence July 1 through June 30.  President-Elect, President, and Immediate Past President are each one-year terms that are served consecutively. The term of President is effectively 3 years with one year in each position. A President-Elect will be elected each year. Member-at-Large positions will be elected each year for one-year terms unless otherwise specified.   The terms of all other Directors shall be two years. All Directors, except President, may serve in the same position for two (2) consecutive terms. 

Nomination Process
If you meet the eligibility requirements and want to nominate yourself for one of the available Director positions or volunteer on a Committee, please complete the nomination form using this link!
 
For questions or inquiries, contact:  elections.greaterillinois@himsschapter.org

Questions regarding serving on the GIC HIMSS board should be directed to Laura Bagus or Sarah Korf.  Thank you and we look forward to your participation in our Chapter's leadership.

Sincerely,
Laura Bagus, Immediate Past President - GIC HIMSS
Sarah Korf, Secretary - GIC HIMSS



Position Descriptions

Officers
President-Elect: The President-Elect assists the President in conducting the business affairs and activities of the chapter through special assignments and duties delegated at the direction of the President and/or the Board. He/she acts in the President’s absence in chapter relationships with other related professional societies. The President-Elect assumes the office of the President upon conclusion of the one-year term as President-Elect.

Treasurer:
The Treasurer shall assist the President in the future development and direction of the Chapter and perform such other duties as may be assigned by the President or the Board. Maintains all financial records and manage all cash and bank accounts of the Chapter. Prepares regular reports on the Chapter’s financial position for the Board.  Prepares and monitors the Chapter budget. Prepares and submits all necessary income reports to the State and the IRS.

Secretary: Maintains all Chapter records including minutes of Board meetings. With the Past-President, conducts the annual election including preparing election ballots and reporting the election results to the President.


Directors
Membership Director: Works to communicate and strengthen ties with our members. Activities may include but are not limited to surveys, chapter membership applications and outreach to other HIT groups. Key goals include Organizational Affiliate outreach, membership retention, and enhancing the membership experience as well routine reporting on membership activity.

Educational Programs Director: Plans and implements the Chapter’s educational activities. The Education Program Chair shall chair the Education Committee and propose a plan for the coming year’s programs and other educational activities.

Communications Director: Responsible for the preparation and distribution of all Chapter publications, including a Chapter newsletter that shall be published on at least a semi-annual basis. Maintains the content of the Chapter website, communicating Chapter business to other individuals and groups, and promotes the Chapter in professional journals and with other professional groups.

Sponsorship Director: The Sponsorship Chair shall be responsible for managing the Chapter’s Sponsorship Program, including soliciting sponsors supportive of the Chapter’s mission and ensuring that sponsorship dollars are used to meet the Chapter’s goals and objectives. The Sponsorship Chair shall also work closely with the sponsors to ensure that the chapter is meeting their expectations as a sponsor.

Professional Development Director: Responsible for activities related to scholarship awards – including promoting the Chapter’s scholarships to prospective students and leading the evaluation team to review and score the scholarship applications. In addition, the Professional Development Chair is responsible for student outreach, advancement of members (e.g., Senior, Fellowship, CPHIMS), providing resources for students and career changers, and facilitating the annual professional development event. 

 

Members At Large
Member At Large – Communications: Works with the Communication Chairs and Communications Committee on newsletters, promoting GCC HIMSS events and other GCC HIMSS communications services to our members.

Member At Large – Educational Programs: Works with the Educational Program Chairs on chapter related education programs and webinars.

Member At Large – Sponsorship: Works with the Sponsorship Chairs and Committee in managing the Chapter’s Sponsorship Program, including soliciting sponsors supportive of the Chapter’s mission and ensuring that sponsorship dollars are used to meet the Chapter’s goals and objectives.

Member At Large – Student Liaison: The Student Liaison shall be responsible for working with universities and colleges to promote the benefits of HIMSS membership to students. The Student Liaison shall be a student who is currently enrolled in an undergraduate or graduate degree program. The Student Liaison term of office is one year.

Member At Large – Special Projects: This role will focus on projects and processes requiring previous Board insight including advancing the proposed chapter name change as well as endeavors such as Organizational Affiliate outreach and external organizational partnerships.

Member At Large – Generalist: Works with Professional Development, Membership and Advocacy Committees as needed and is assigned special projects as designated by the Board.